Privacy Policy & GDPR

Our Privacy Policy was last updated and posted on October 26, 2020. It governs the privacy terms of the website get.hotefy.com and hotefy.com, sub-domains and any associated web-based applications (the “Site”), as owned and operated by hotefy (“hotefy” or “We” or “Us”) and “You” or “Your” refer to the Users and collected by food outlet, not limited to restaurants, bars and hotel (“Merchant”).

Your privacy will be strictly safeguarded. Accordingly, we have developed this Policy in order for you to understand the process of collecting personal information and the use of that information by the Merchant and hotefy. Should you have any questions regarding the collection and use of personal information, you can contact us at support@hotefy.com or the Merchant directly. The following outlines our Privacy Policy:

  • Before or at the time of collecting personal information, Merchant will identify the purposes for which information is being collected.
  • Merchant will collect and use personal information solely with the objective of fulfilling those purposes specified by Merchant and for other compatible purposes, unless Merchant obtains the consent of the individual concerned or as required by law.
  • Merchant will only retain personal information as long as necessary for the fulfilment of those purposes.
  • Merchant will collect personal information by lawful and fair means and, where appropriate, with the knowledge or consent of the individual concerned.
  • Personal data should be relevant to the purposes for which it is to be used, and, to the extent necessary for those purposes, should be accurate, complete, and up-to-date.
  • Merchant will protect personal information by reasonable security safeguards against loss or theft, as well as unauthorized access, disclosure, copying, use or modification.
  • Merchant will make readily available to customers information about our policies and practices relating to the management of personal information.

Your Privacy

We follow all legal requirements to protect your privacy. Our Privacy Policy is a legal statement that explains how we may collect information from you, how we may share your information, and how you can limit our sharing of your information. We utilize the Personal Data you offer in a way that is consistent with this Personal Privacy Policy. If you provide Personal Data for a particular reason, we could make use of the Personal Data in connection with the reason for which it was provided. For example, registration info sent when developing your account, might be used to suggest products to you based on past acquisitions. We might use your Personal Data to offer access to services on the Site and monitor your use of such services. We may also utilize your Personal Data and various other personally non-identifiable information gathered through the Site to assist us with improving the material and functionality of the Site, to much better comprehend our users, and to improve our services. You will see terms in our Privacy Policy that are capitalized. These terms have meanings as described in the Definitions section below.


Definitions

“Non Personal Information” is information that is not personally identifiable to you and that we automatically collect when you access our Site with a web browser. It may also include publicly available information that is shared between you and others.


“Personally Identifiable Information” is non-public information that is personally identifiable to you and obtained in order for us to provide you within our Site. Personally Identifiable Information may include information such as your name, email address, and other related information that you provide to us or that we obtain about you.


Information We Collect

Generally, you control the amount and type of information you provide to us when using our Site. As a user, you can browse our Site to find out more about our Site. You are not required to provide us with any Personally Identifiable Information as a user.

We collect personal information whenever you provide it to us. This personal information may include the following:

  • full name;
  • delivery address;
  • e-mail address;
  • contact number;

Computer Information Collected

When you use our Site, we automatically collect certain computer information by the interaction of your mobile phone or web browser with our Site. Such information is typically considered Non Personal Information. We also collect the following:


  • Cookies. Our Site uses “Cookies” to identify the areas of our Site that you have visited. A Cookie is a small piece of data stored on your computer or mobile device by your web browser. We use Cookies to personalize the Content that you see on our Site. Most web browsers can be set to disable the use of Cookies. However, if you disable Cookies, you may not be able to access functionality on our Site correctly or at all. We never place Personally Identifiable Information in Cookies.
  • Geographical Information. When you use the mobile application, we may use GPS technology (or other similar technology) to determine your current location in order to determine the city you are located in and display information with relevant data or advertisements. We will not share your current location with other users or partners. If you do not want us to use your location for the purposes set forth above, you should turn off the location services for the mobile application located in your account settings or in your mobile phone settings and/or within the mobile application.
  • Automatic Information. We automatically receive information from your web browser or mobile device. This information includes the name of the Site from which you entered our Site, if any, as well as the name of the Site to which you’re headed when you leave our Site. This information also includes the IP address of your computer/proxy server that you use to access the Internet, your Internet Site provider name, web browser type, type of mobile device, and computer operating system. We use all of this information to analyze trends among our Users to help improve our Site. 
  • Log Data. Like many Site operators, we collect information that your browser sends whenever you visit our Site (“Log Data”). This Log Data may include information such as your computer’s Internet Protocol (“IP”) address, browser type, browser version, the pages of our Site that you visit, the time and date of your visit, the time spent on those pages and other statistics.

How We Use Your Information

We use the information we receive from you as follows:

  • Enhancing the quality of our customer services;
  • Processing of inquiries by Merchant(s);
  • Further improvements to our services and Site;
  • Helping resolve any disputes;
  • Carrying out troubleshooting activities;
  • Conducting surveys for the purpose of market research; and
  • Supplying our customers with information on our products and services.

How We Share Information

We may disclose your personal information to:

  • our employees, consultants and service providers;
  • our infrastructure providers;
  • law enforcement and regulatory agencies in connection with any investigation to help prevent unlawful activity or as otherwise required by law.

Reasons We Collect and Use Your Personal Information

 We may use your information in the following ways:

  • where it is necessary to perform our contract with you;
  • where it is required by law;
  • where you have provided consent, provided that you can withdraw this consent at any time; and
  • where it is necessary for our legitimate interests as a business.

Legal Basis for Processing Personal Data Under General Data Protection Regulation (GDPR)

If you are from the European Economic Area (EEA), the Merchant’s legal basis for collecting and using the personal information described in this Privacy Policy depends on the Personal Data we collect and the specific context in which we collect it.

The Merchant may process your Personal Data because:

  • We need to perform a contract with you
  • You have given us permission to do so
  • The processing is in our legitimate interests and it’s not overridden by your rights
  • For payment processing purposes
  • To comply with the law

Your Data Protection Rights Under General Data Protection Regulation (GDPR)

Where the European Union’s General Data Protection Regulation 2016/679, or GDPR, applies, in certain circumstances and subject to data processing agreements, you have rights in relation to the personal information we hold about you. We set out below an outline of those rights and how to exercise those rights. Please note that we will require you to verify your identity before responding to any requests to exercise your rights by providing details only known to the account holder. To exercise any of your rights, please send an email to support@hotefy.com. Please note that for each of the rights below we may have valid legal reasons to refuse your request and, in such instances, we will let you know if that is the case. If you wish to be informed what Personal Data we hold about you and if you want it to be removed from our systems, please contact us.

In certain circumstances, you have the following data protection rights:

  • The right to access, update or to delete the information we have on you.
  • The right of rectification. You have the right to have your information rectified if that information is inaccurate or incomplete.
  • The right to object. You have the right to object to our processing of your Personal Data.
  • The right of restriction. You have the right to request that we restrict the processing of your personal information.
  • The right to data portability. You have the right to be provided with a copy of your Personal Data in a structured, machine-readable and commonly used format.
  • The right to withdraw consent. You also have the right to withdraw your consent at any time where the Merchant relied on your consent to process your personal information.

Please note that we may ask you to verify your identity before responding to such requests. You have the right to complain to a Data Protection Authority about our collection and use of your Personal Data. For more information, please contact your local data protection authority in the European Economic Area (EEA).


Links to Other Website

Our Site may contain links to other websites that are not under our direct control. These websites may have their own policies regarding privacy. We have no control of or responsibility for linked websites and provide these links solely for the convenience and information of our visitors. You access such linked websites at your own risk. These websites are not subject to this Privacy Policy. You should check the privacy policies, if any, of those individual websites to see how the operators of those third-party websites will utilize your personal information. In addition, these websites may contain a link to websites of our affiliates. The websites of our affiliates are not subject to this Privacy Policy, and you should check their individual privacy policies to see how the operators of such websites will utilize your personal information. Should you decide to stop receiving online marketing information sent by third-party companies, you are kindly asked to contact us at support@hotefy.com.


Payments

The Merchant may provide paid products and/or services within the Service. In that case, Merchant may use third-party services for payment processing (e.g. payment processors). Merchant will not store or collect your payment card details. That information is provided directly to third-party payment processors such as Stripe (see stripe.com), whose use of your personal information is governed by their Privacy Policy. These payment processors adhere to the standards set by PCI-DSS as managed by the PCI Security Standards Council, which is a joint effort of brands like Visa, Mastercard, American Express and Discover. PCI-DSS requirements help ensure the secure handling of payment information. 


Do Not Track Disclosures

Your browser settings may allow you to automatically transmit a “Do Not Track” signal to online services you visit. There is no industry consensus as to what Site and app operations should do with regard to these signals. Accordingly, unless and until the law is interpreted to require us to do so, we do not monitor or take action with respect to “Do Not Track” signals.


California Online Privacy Protection Act

According to CalOPPA, Merchant agrees to the following:

  • Users can visit our site anonymously.
  • You will be notified of any Privacy Policy changes;

On our Privacy Policy Page can change your personal information:

By logging in to your account


COPPA (Children Online Privacy Protection Act)

When it comes to the collection of personal information from children under the age of 13 years old, the Children’s Online Privacy Protection Act (COPPA) puts parents in control. The Federal Trade Commission, United States’ consumer protection agency, enforces the COPPA Rule, which spells out what operators of websites and online services must do to protect children’s privacy and safety online. Merchant do not specifically market to children under the age of 13 years old.

Fair Information Practices

The Fair Information Practices Principles form the backbone of privacy law in the United States and the concepts they include have played a significant role in the development of data protection laws around the globe. Understanding the Fair Information Practice Principles and how they should be implemented is critical to comply with the various privacy laws that protect personal information.

In order to be in line with Fair Information Practices we will take the following responsive action, should a data breach occur:

  • Merchant/hotefy will notify you within 7 business days
  • Merchant/hotefy will notify the users via in-site notification within 7 business days

Merchant also agrees to the Individual Redress Principle which requires that individuals have the right to legally pursue enforceable rights against data collectors and processors who fail to adhere to the law. This principle requires not only that individuals have enforceable rights against data users, but also that individuals have recourse to courts or government agencies to investigate and/or prosecute non-compliance by data processors.


Security

The Data of the users of hotefy is securely protected from unauthorized access. The measures Merchants take to guarantee that your Data is protected from any alterations, accidental or unlawful destruction, and accidental loss. The merchant always exerts reasonable efforts in order to ensure the protection of your Data against misuse, loss or alteration by third parties. But you should also be aware that when information is transmitted over the Internet, transmissions are subject to a certain amount of risk. The security tools employed and the procedures implemented to ensure the limitation of any access to personal and private information. With these tools and procedures, access by unauthorized users is located to prevent it. We are proud to offer security measures that abide by high industry standards. That is why we have not yet received complaints regarding cases of penetration of our security system. But there is always a certain amount of risk of thieves who may thwart the security system we implement.


Newsletters

Please note that subscribers receive email messages from hotefy informing them of products, improvements, new services offered, notices of scheduled services, etc. Should you choose to opt-out of receiving such emails, you can suspend your subscription.


Retention of Information 

Merchant retains personal data for as long as you are a User in order to meet the contractual obligations to you, and for such longer period as may be in legitimate interests and to comply with legal obligations. Our data deletion process is Merchant enabled and Merchant is able to remove customer data on request. They capture the customer details via the hotefy digital menu. Customer when served, their data is moved to the archive. From the Archive, the Merchant is able to delete at any time. The Merchant may also remove their entire menu at any time thereby removing all their data.

Privacy Policy Updates

We may need to introduce periodic changes to our Privacy Policy statement. We may also need to introduce periodic changes to the manner in which we or the Merchant use your Data in connection with any changes we make in our privacy practices. In the event of such changes, you will be informed of the specific changes to our Privacy Policy through a prominent notice published on our Site.


Contact Us

If you have any questions about this Privacy Policy or the manner in which we or our third-parties treat your Personal Information, the practices of the Site, your dealings with the Site, or if you have technical problems, you may contact us at support@hotefy.com or the Merchant directly. hotefy or the Merchant will respond to all mail or email from you with questions about privacy, including the types of Personal Information stored on the Merchant database, and requests to delete or rectify such Personal Information.